How to Write a Proper Resume when Applying for a Job?

Writing a resume is the first true hurdle that you will need to jump over in order to get a job or be accepted for trainee program and set foot into the working world.

There is a very good reason why resume writing is a notoriously difficult task for inexperienced workers and young adults that are just starting their professional careers. It is equally challenging for experienced workers making a career switch. It is filled with intricate details and subtleties that need to be respected to the letter; otherwise, it is rejected from the very beginning.

That being said, how do you write a resume properly?

Resume or CV writing

Use Proper Structure in your Resume

Believe it or not, proper structure is one of the details that will make your resume stand out. This is mostly because employers are used to a standardized resume template, which makes sorting through hundreds of applicants a lot easier and more efficient. While a cover letter is supposed to be as unique as possible, a resume needs to follow the same standardized template.

So what is the proper resume structure?

First off the title. Officially it is called a “Curriculum Vitae”, or “C.V.” for short. Do not skip the title, make sure to include it at the very top of the resume.

Next up, the photo. It needs to be a standard ID photo, which shows your face without any obstructions, any accessories, or anything that can distort the view.

Right next to the photo, you need to put in your contact information in the following order:

  • Full name
  • Address
  • P.O. box (if applicable)
  • Telephone number
  • Cell phone number (if applicable)
  • e-mail address

Do not, under any circumstances, include:

  • Social media profiles
  • Gaming Profiles
  • Any kind of links.

After the personal information section, you will need to put in an educational section where you describe the education, studies, certifications, and training that you have received.

The order is as follows:

  1. High school
  2. College
  3. Post-Grad studies (if applicable)
  4. Advanced degrees (if applicable)
  5. Military training (if applicable)
  6. Additional classes (if applicable)
  7. Independent courses (if applicable)
  8. Additional certification (if applicable).

For each of these, you will need to specify the name of the institution, the period of time in which you have attended and the resulting diploma or certificate.

After that, you need to put in your language skills.

List all the languages that you speak, your proficiency in each language, and mention any certifications that can attest your knowledge of the language in question.

Next, you need to put in a previous work experience section; however, it has a small catch. The order in which you place the entries here is from most recent to oldest experience.

Every entry should be written as follows:

  • Time of employment (from and to month/year)
  • Name of employing company
  • Company contact information (address, phone, e-mail, etc.)
  • The position that you have filled
  • What your responsibilities were
  • What you achieved in the time that you were employed there
  • Reason for terminating your employment.

After filling in your work experience, you need to move on to additional skills.

These are skills that are put on the resume, however, are outside of the general curriculum of your education or professional background.

Things like hobbies, talents, anything that you have taken an active interest in and have evolved in over the years. Remember to mention if there are any awards that you have won with your talents and hobbies, as well as any notable mentions.

curriculum vitae

Round things off in your Resume

A rather crucial detail that a lot of people forget is that you don't really have to give the exact dates and exact values on the resume.

For example, in order to save time, instead of specifying the full date at which you started a course, just say the month and year in question, or if you have taken a typing test and managed to score 117 words per minute you should round it to 120 words per minute.

This is because it is more efficient to round things off, allowing the employer to quickly skim through the resume, rather than putting in the exact data and more or less forcing the employer to spend more time going over it.

Include a Portfolio Separately

There are quite a few fields in which employers generally expect to see a portfolio. While this is normal, the portfolio itself is not to be included in the resume itself, but rather attached to it.

This is, again, to help save time and follow the structure of a resume properly, keeping the information neat and tidy, while still providing a portfolio at the end of it.

Again, do not post any links or addresses that lead to the portfolio.

If the resume is on physical paper, you need to simply staple your portfolio at the end of the resume. Additionally, you can make it one big presentation folder with your resume at the very beginning, followed by your actual work.

If the resume is in digital form, then you need to include your digital portfolio along with your resume, but in different files or folders.

If the resume is actually an online application on the company’s website, then you can provide a link towards your portfolio, but only if specifically asked for it.

Writing a resume is not really all that difficult. The difficult part is getting all the paperwork together, sifting through all the documents, diplomas and certificates that you have acquired over the years, and centralizing it all into one big document.

Remember to take your time, make sure that you don’t leave out any bit of information and that you represent yourself properly in the resume.

Once you are satisfied with the resume, you can then start the process of applying to jobs, going to interviews, negotiation for positions, and eventually land that job that you have always dreamed of.

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